Direct-hire executive assistant recruiters since 2014
Hire a Vetted Virtual Executive Assistant in 7 to 10 Days
Stop losing hours to email, scheduling and follow-ups.
We find and vet remote executive assistants from the Philippines and South Africa. You hire your pick directly and pay us $1,997 once, with no monthly markup and no long-term contract.
- Three-stage vetting
- 3-month replacement guarantee
- Part of Aristo Sourcing, 1,000+ businesses served
Specialists in Executive Assistant Placement
Executive assistants are our core focus. Every candidate we shortlist has already supported founders, executives or partners, and we test for the skills a leader needs most.
Each candidate proves these skills in real tasks and a confidentiality scenario before reaching your shortlist.
See how we vet every assistant →
Business judgment
Knowing what matters to you and what can wait.
Proactive support
Following up and solving problems before you ask.
Discretion
Handling confidential information with care.
Clear communication
Polished writing for clients, partners and stakeholders.
- 25+years of combined recruitment experience on our team
- 1,000+businesses served through our parent company, Aristo Sourcing
- 93%*retention rate across Aristo Sourcing placements
- 3-monthreplacement guarantee on every hire
*If a hire doesn’t work out in the first 3 months, we find a replacement at no extra cost.
Client Testimonial
The team has always been great at communication, very responsive when we’ve had any questions or concerns, and we’ve gotten some great candidates and great new hires. So, if you are looking for additional help, then I certainly recommend that you give them a try.
– Seth Evans
What Changes After You Hire an Executive Assistant
The difference shows up in your first few weeks. Here’s what a typical week looks like before and after.
Organized from day one| Before | After |
|---|---|
BeforeYou start the day buried in unread email | AfterYour inbox is sorted before you log on, with a short summary of what needs you |
BeforeBooking one meeting takes five emails | AfterMeetings land in your calendar, confirmed, with a briefing note attached |
BeforeFollow-ups slip when the week gets busy | AfterEvery follow-up goes out the same day, and you get a weekly list of open items |
BeforeYou prep for tomorrow’s meetings at 11pm | AfterAgendas, notes and documents are ready the day before |
BeforeYour team waits on you for answers | AfterYour EA routes routine questions and only brings you the decisions that need you |
The result is simple: you spend your best hours on clients, strategy and growth, while your assistant keeps everything else moving. See how to decide what to delegate first in the CEO delegation matrix.
Our Executive Assistant Recruitment Process
Define the success profile
Share outcomes, working hours, time zone, tools, and communication style.
Start with a free 30-minute call.
Get a vetted shortlist in 7 to 10 days
Exec Assistants source, screen, and shortlist candidates.
Skip the resume pile and interview the best fit.
Interview and hire directly
Hire the assistant directly.
Pay the monthly salary directly.
We just saved you 3-6 weeks of your hiring process!
Free Consultation
We’ve placed virtual executive assistants with more than 1,000 businesses across industries, and one lesson stands out: No two companies define the perfect executive assistant the same way. Exec Assistants sources vetted virtual executive assistants from South Africa and the Philippines, places them through a direct-hire, one-time-fee model, and works with founders and executives to match the exact combination of skills, time zone, and experience their business actually needs.
The People Managing Your Successful New Hire
Behind every Executive Assistant we place is a team that has spent more than a decade hiring, managing and supporting remote talent.
Mads Singers
Founder & CEO
Mads hired his first virtual assistant in 2009 and has built businesses around remote talent ever since. In 2012, he founded his own management consulting practice and went on to coach managers at Shell and Coca-Cola.
In January 2014, he founded Aristo Sourcing, the parent company of Exec Assistants, to help growing businesses scale with skilled remote staff. That hands-on experience as an employer and a management coach shapes how we match every executive with the right assistant.
- 2009First virtual hire
- 2014Founded Aristo Sourcing
- 1,000+Businesses recruited for
Meet other team members
Benjamin Guillebeaux
Content Lead
Benjamin has spent more than 10 years building and managing remote teams. He writes our hiring and delegation guides, drawing on more than 500 remote placements.
Read Benjamin’s guides →Get to know the whole team
Learn who we are, how we work and why more than 1,000 businesses have trusted us with their remote hires.
Meet the team →Executive Assistant Duties You Can Hand Off
A remote executive assistant takes ownership of the work that keeps your week running. You set the priorities. Your EA handles the details and keeps everything moving.
Inbox and communication
- Inbox triage in Gmail or Outlook, with a daily summary of what needs you
- Drafting replies, follow-ups and client updates in your voice
- Stakeholder reminders, so nothing slips between meetings
Calendar and meetings
- Calendar management, scheduling and time blocking for deep work
- Meeting prep: agendas, briefing notes and documents ready the day before
- Action tracking after every meeting on Zoom, Teams or Google Meet
Travel and logistics
- Flights, hotels and itineraries booked to your preferences
- Expense receipts collected and organized after each trip
Projects, processes and reporting
- Task tracking and weekly planning in Asana, ClickUp or Trello
- SOPs, checklists and process clean-up as your business grows
- Weekly status reports on open projects, deadlines and follow-ups
What stays with you: final decisions, payment approvals and anything that needs your judgment. Your EA prepares the options. You make the call.
See the full list of tasks to delegate to an executive assistant, or explore our virtual executive assistant service.
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