Executive assistant recruitment services
Hire a Vetted Remote Executive Assistant Directly
Exec Assistants finds, vets and shortlists remote executive and administrative assistants from the Philippines and South Africa. You interview the finalists and hire your pick directly. You pay us $1,997 USD once, with no agency markup and no long-term contract.
- Three-stage vetting
- Shortlist in 7 to 10 days
- 3-month replacement guarantee
“The recruitment team has always been great at communication, very responsive when we’ve had any questions or concerns, and we’ve gotten some great candidates and some great new hires for the team.”
A Dedicated Executive Assistant Service, Built Around Direct Hire
Exec Assistants is a dedicated executive assistant service. We find you one vetted assistant who works only for you, on your hours and your priorities. You interview the finalists, choose your hire and employ them directly. Your assistant learns how you work, gets to know your clients and team, and builds context that grows more valuable every month. You pay us a one-time recruitment fee of $1,997 USD, and your assistant’s salary goes straight to them with no monthly markup and no long-term contract. Most clients receive their shortlist within 7 to 10 days, and every placement comes with a 3-month replacement guarantee.
- $1,997One-time fee, no markup
- 7 to 10 daysTo your shortlist
- 3 monthsReplacement guarantee
Why the Philippines and South Africa
Exec Assistants recruits from two countries with strong English skills and deep pools of experienced administrative professionals.
The Philippines
One of the largest remote support workforces in the world. Many assistants already work US business hours.
South Africa
Shares working hours with the UK and Europe, and overlaps with the US East Coast morning. A good fit if you want live support early in the day.
Our services
Choose Your Assistant
By role
By industry
Not sure which one you need?
Start with what slows you down most.
Still unsure? We’ll help you decide on your discovery call.
Pricing
Simple, Transparent Pricing
One fee to us. Your assistant’s salary goes straight to them, with no monthly markup.
Recruitment fee
$1,997
USD, paid once
- Requirements intake and role definition
- Candidate sourcing and screening
- Shortlist delivery and interview coordination
- Onboarding guidance
- 3-month replacement guarantee
Your assistant’s salary
Monthly
Paid directly to them
You hire your assistant and set their pay. On your discovery call, we recommend a salary range for your role.
How direct hire compares
| Exec AssistantsDirect hire | Managed agency | US in-house hire | |
|---|---|---|---|
| Upfront cost | $1,997 USD, once | Recruiter fee | Recruiter fee or your own time |
| Monthly cost | Assistant’s salary, paid directly | Agency rate with markup | US salary plus benefits and taxes |
| Who employs the assistant | You | The agency | You |
| Contract lock-in | None | Often monthly or annual | Often monthly or annual |
| Time to shortlist | 7 to 10 days | Varies | Often 4 to 8 weeks |
| If it doesn’t work out | 3-month replacement guarantee | Rematch, per agency terms | You start over |
Agency and in-house terms vary by provider and employer. On a phone, swipe the table sideways to see every option.
Our vetting process
How We Vet Every Assistant
Every candidate passes three stages before they reach your shortlist. Candidates who fail any stage never reach you.
Experience and English screening
We confirm real experience supporting executives, founders or business owners. We test written and spoken English.
- Executive support experience confirmed
- Written and spoken English tested
- Work history reviewed
Practical skills testing
Candidates complete real tasks in tools like Google Workspace, Microsoft 365 and your CRM or Clio. They also work through a confidentiality scenario.
- Inbox and calendar tasks completed
- Software skills tested
- Confidentiality scenario passed
Interview and reference checks
Our recruiters interview each finalist about working style, reliability and availability in your time zone. We check references and match the strongest candidates to your role.
- Structured interview completed
- References checked
- Matched to your role and time zone
How It Works
-
We talk
On a free call, we learn about your role, your working hours and the tasks you want off your plate.
-
We search and vet
Every candidate goes through our three-stage vetting.
-
You get a shortlist
Most clients see their shortlist within 7 to 10 days of the first call.
-
You interview and hire
You pick the person. They work for you directly.
-
You’re covered
If your hire doesn’t work out in the first three months, we find a replacement at no extra cost.
Our guarantee
Our Replacement Guarantee
If your assistant isn’t the right fit within the first 3 months, we find you a replacement at no extra cost. You don’t pay the recruitment fee again. We restart the search, vet every new candidate the same way and send you a fresh shortlist.
- No second recruitment fee
- The same three-stage vetting
- A fresh shortlist
Get started
Book Your Free Matching Call
In one short call, Exec Assistants will:
- Map the work you want off your desk
- Recommend the right role and salary range
- Start your search, with a shortlist in 7 to 10 days
FAQ
Frequently Asked Questions
What’s the difference between an executive assistant and an administrative assistant?
An executive assistant supports a leader’s calendar, meetings, stakeholders and decisions. An administrative assistant handles routine back-office work for a team. You can start with one and add the other later.
Who employs the assistant?
You do. You hire your assistant directly and pay their salary. Exec Assistants doesn’t sit in the middle.
What does the $1,997 fee include?
Role definition, sourcing, screening, a vetted shortlist, interview coordination and onboarding guidance. It also includes our 3-month replacement guarantee.
How much should I pay my assistant?
It depends on the role, experience and hours. We recommend a salary range on your discovery call, before you commit to anything.
How fast can I hire?
Most clients get a shortlist within 7 to 10 days of their first call.
How do you protect my business data?
Every candidate passes a confidentiality scenario during vetting. We also recommend giving your assistant access only to the tools their job needs, and keeping approval of payments and contracts with you.
Part of Aristo Sourcing, recruiting remote staff for 1,000+ businesses since January 2014.
- Three-stage vetting
- $1,997 USD, once
- 3-month replacement guarantee
- No long-term contract
- You hire directly