Direct-Hire Executive Assistant Recruiters Since 2014
Exec Assistants finds, vets, and shortlists remote executive assistants from the Philippines and South Africa. Founders, executives, and law firms interview our shortlist and hire their assistant directly, with no agency markup and no long-term contract.
We’re part of Aristo Sourcing, which has recruited remote staff for more than 1,000 businesses since January 2014.
Client Testimonial
The recruitment team has always been great at communication, very responsive when we’ve had any questions or concerns, and we’ve gotten some great candidates and some great new hires for the team. So, if you are looking for additional help in the realm of digital marketing and all its associated fields, then I certainly recommend that you give them a try.
– ​​Seth Evans, Director
Our Story
How Did Exec Assistants Start?
Mads Singers, the CEO and founder of Aristo Sourcing, launched Aristo Sourcing in January 2014 to help business owners hire skilled remote staff. Over the next decade, Aristo Sourcing recruited remote talent for more than 1,000 businesses.
One request kept coming back. Founders, executives, and law firm partners wanted one person to run their calendar, inbox, meetings, and follow-ups. They didn’t need a general assistant. They needed someone who could protect their time and keep the business moving while they focused on clients and growth.
Exec Assistants grew out of that demand. We launched Exec Assistants in 2014 as a dedicated division of Aristo Sourcing. Today we focus on one thing: finding, vetting, and shortlisting executive assistants that business leaders hire directly.
- January 2014Mads Singers founds Aristo Sourcing to help business owners hire skilled remote staff.
- 1,000+Aristo Sourcing recruits remote talent for more than 1,000 businesses.
- 2014Exec Assistants launches as a dedicated division of Aristo Sourcing.
- TodayWe find, vet, and shortlist executive assistants that business leaders hire directly.
Why we chose direct hire
Most assistant agencies place their own staff with you and charge an hourly or monthly markup for as long as you work together. We chose a different model. You pay a one-time recruitment fee of $1,997 USD, you hire your assistant directly, and you pay them a salary with no markup.
Direct hire gives you full control. Your assistant works only for you, learns your business in depth, and stays with you as your company grows. You never pay a middleman every month for someone who works on your team.
Why we recruit from the Philippines and South Africa
We recruit from two countries with strong English skills and deep pools of experienced administrative professionals.
The Philippines has one of the largest remote support workforces in the world, and many assistants there already work US business hours.
South Africa shares working hours with the United Kingdom and Europe and overlaps with the US East Coast morning, which suits clients who want live support early in the day.
Our mission
Exec Assistants helps business leaders get their time back. Every assistant we shortlist has passed our vetting for skills, communication, and reliability, so you spend your interviews choosing the best fit instead of screening out the wrong ones.
Our Leadership
Who Is Behind Exec Assistants?
Mads Singers
Founder and CEO
Mads Singers founded Aristo Sourcing in January 2014 and launched Exec Assistants in 2014. Under his leadership, Aristo Sourcing has recruited remote talent for more than 1,000 businesses.
Before Aristo Sourcing, Mads started a management consulting practice in 2012 and coached managers at large organizations, including Shell and Coca-Cola. He speaks and writes about delegation and people management, and he built Exec Assistants on one idea: leaders grow faster when they hand the right work to the right person.
- 2012Founded Mads Singers Management Consulting
- 2014Founded Aristo Sourcing
- 2014Launched Exec Assistants
- Shell and Coca-ColaCoached managers at both
Benjamin Guillebeaux
Content Lead
Benjamin has spent more than 10 years building and managing remote teams and working with executive assistants and virtual assistants in the Philippines and South Africa. Benjamin has trained in Mads Singers’s delegation framework since 2022.
Benjamin writes the Exec Assistants guides on vetting, onboarding, and day-to-day delegation, drawing on what works across more than 500 remote placements.
- 10+ yearsBuilding and managing remote teams
- 500+Remote placements behind the guides
- 2022Trained in Mads’s delegation framework
- 2 countriesWorked with assistants in the Philippines and South Africa
Our vetting process
How Do We Vet Executive Assistants?
Every executive assistant passes three stages before they reach your shortlist: screening, skills testing, and a final interview with reference checks. Candidates who fail any stage never reach you.
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Stage 1
Experience and English screening
We review each candidate’s work history and confirm real experience supporting executives, founders, or business owners. We then test written and spoken English for clear, professional communication.
- Executive support experience confirmed
- Written and spoken English tested
- Work history reviewed
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Stage 2
Practical skills testing
Candidates complete real tasks in the tools your business uses, such as Google Workspace, Microsoft 365, and your CRM or Clio. They also work through a confidentiality scenario to show how they handle sensitive information.
- Inbox and calendar tasks completed
- Software skills tested
- Confidentiality scenario passed
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Stage 3
Interview and reference checks
Our recruiters interview each finalist about working style, reliability, and availability in your time zone. We check references, then match the strongest candidates to your role and send you the shortlist.
- Structured interview completed
- References checked
- Matched to your role and time zone
From your first call to a shortlist of candidates who passed all three stages. You interview them and hire the best fit directly.
Book a free callWho we work with
Who Does Exec Assistants Work With?
Exec Assistants recruits executive assistants for business leaders whose time is worth more than their admin. Each industry needs different daily tasks, so we match candidates who already know the work.
Not in one of these industries? Most clients start with a virtual executive assistant for leadership support or a virtual administrative assistant for routine admin.
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Executive assistant for law firms
Client intake, court dates, billing follow-up, and Clio or MyCase updates.
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Virtual executive assistant for real estate investors
Closing dates, wire callback checks, and coordination with lenders, title companies, and contractors.
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Executive assistant for startup founders
Investor updates, board meeting logistics, and a hiring pipeline that keeps moving.
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Executive assistant for financial advisors
Client review packets, onboarding paperwork, and an up-to-date client relationship management system.
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Executive assistant for agency owners
Client reports, project handoffs, and invoice follow-up so the owner can focus on accounts.
Our guarantee
What Is the Exec Assistants Replacement Guarantee?
If your assistant isn’t the right fit within the first 3 months, we find you a replacement at no extra cost.
You pay the $1,997 USD recruitment fee once. If the hire doesn’t work out in the first 3 months, you don’t pay it again. We restart the search, run every new candidate through the same three-stage vetting, and send you a fresh shortlist.
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Tell us within 3 months
Let us know the hire isn’t working and what went wrong, so the next search fixes it.
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We restart the search
Our recruiters source and vet new candidates for your role at no extra cost.
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You interview a new shortlist
You meet fresh candidates who passed all three vetting stages, and you hire the best fit directly.
- No second recruitment fee
- The same three-stage vetting
- A fresh shortlist of candidates
- No long-term contract
How Do We Write and Check Our Content?
Our guides draw on real placements, expert input, and published research. An editor checks every article for accuracy before it goes live, and we review content every year.
Get started
Ready to Hire Your Executive Assistant?
Book a free discovery call. We’ll map the work you want off your desk, recommend the right role and salary range, and start your search. You’ll have a shortlist of vetted candidates within 7 to 10 days.
- $1,997 USD one-time fee
- 3-month replacement guarantee
- No long-term contract
Contact Exec Assistants
Jackson, WY 83001, United States
+44 7807 161343 (UK)
Frequently Asked Questions
Does Exec Assistants work with clients outside the United States?
Yes. Exec Assistants works remotely with business leaders around the world, and our team takes calls on both US and UK phone lines. Clients in the United States, the United Kingdom, Europe and beyond hire executive assistants through us.
Do I sign a long-term contract with Exec Assistants?
No. You pay a one-time recruitment fee of $1,997 USD, and you have no ongoing fees or long-term contract with us. Once you hire your executive assistant, the working relationship belongs to you and your assistant.
Who manages my executive assistant after I hire them?
You do. Your executive assistant works directly for you, so you set the priorities, the hours and the way you work together. Our guides on onboarding and delegation help you get your new assistant up to speed quickly.
Can Exec Assistants recruit roles other than executive assistants?
Exec Assistants focuses on executive assistants and virtual administrative assistants. If you need a different remote role, our parent company, Aristo Sourcing, recruits skilled remote staff across many other positions.
Has Exec Assistants won any awards?
Yes. In 2026, Exec Assistants won five Global Biz Awards, including Best Remote Executive Assistant Service and Best Executive Assistant Headhunter. See every award on our awards and recognition page.